DARS Transfer Articulation Specialist

b. Create Articulation Tables for Source (transfer college) to Home College articulations. Identify courses to course equivalencies and reflect these in the Articulation Tables. Identify one-to-one, many-to-one, and one-to-many course equivalencies and code the articulation table appropriately for proper credit distribution.

c. Run DARS transfer evaluations and edit where necessary to assign pseudo course numbers, grades, and earned credit. Lock the evaluations into Student Information System and edit for removal of "F" grades and "D" grades (if transfer GPA is below 2.0).

d. Use DARS Transfer to evaluate CLEP scores, credit by exams, and petitions for equivalencies in the degrees.

e. Run and evaluate Degree Audits to verify accuracy of the audit and transfer equivalency.

f. Verify that college transfer policies comply with MnSCU transfer policies. Develop DARS transfer environment and coding scheme to reflect institutional and system requirements.

g. Update DARS to reflect changes in semester conversion.

h. Evaluate transfer work in Student Information System when DARS is unavailable.

1. Update Articulation Tables in a timely manner (yearly).

2. Establish transfer articulations to 98% accuracy, corrected to 100% accuracy.

3. Create Institutional Reference Tables for each transfer institution as needed, at 100% accuracy.

b. Review and evaluate historical catalogs for on-line entry.

c. Supervise data entry of transfer articulation (done by clerk typist II).

d. Compare transfer guides to historical transfer equivalencies, re-evaluate as necessary and prepare for on-line entry.

e. Revise existing database as deemed appropriate.

f. Assimilate curriculum changes into the database and coordinate changes with graduation specialist.

g. Participate in college transfer days and MnSCU Transfer Specialist group.

1. Evaluate new catalog within six months of receipt.

2. Assimilate curriculum changes within the semester they are adopted.

b. Supervise determination of accreditation of institutions, determining the accreditation agency, year of national accreditation, and term type of transfer school, using the Accredited Institutions of Postsecondary Education guide.

c. Convert all credits to semester credits.

d. Evaluate course descriptions from appropriate resource and compare/contrast with College catalog (and/or faculty). Use discretion to determine those which require faculty consultation for evaluation.

e. Set up and maintain documentation for addendum course equivalencies.

f. Generate Degree Audits and mail report to students.

g. Collect data for annual reports.

h. Update previously awarded transfer credits.

1. Complete and distribute transfer equivalencies by deadline dates.

2. Complete counselor and Dean generated transfer reviews within 23 hours of request.

3. Generate transfer equivalency reports to 98% accuracy, corrected to 100% accuracy.

4. File addendum equivalencies within 3 days.

5. Re-evaluate Student Appeals within 2 weeks and return response to students.

b. Circulate petitions to appropriate staff (graduation certification, special populations in Admissions).

c. Present inconsistent petition requests and responses to Deans.

d. Act as student advocate through counselor or Registrar when re-petition seems in order.

e. Recommend policies to Academic Affairs and other departments.

f. Recommend credit award of non-collegiate experiences.

g. Maintain a file to reflect program requirements and curriculum changes.

1. Have working knowledge of degree, diploma, and certificate requirements as evidenced by current program binders. Binders must be updated weekly with College Bulletin changes.

2. Follow college policies to 98% accuracy, corrected to 100% accuracy.

3. Review petitions and enter them weekly.

1. Provide recommendations for college policy and procedure changes related to transfer and to general college records office business.
2. Explain and interpret the Degree Audit, and the transfer work within it.
3. Notify students of options when appropriate and provide guide sheets and petition for

Exception forms.

4. Document conversations with students.
5. Attend counseling, admissions and committee meetings to provide advice and report procedures and policies.

g. Review pre-MNTC courses for goal fulfilling degree requirements.

1. Follow college policies to 98% accuracy, corrected to 100% accuracy.

2. Communicate with counseling staff changes in procedures at least once a semester.

3. Respond verbally and/or in writing within three working days to counseling queries.

4. Respond verbally and/or in writing within three working days to supervisory assignments.

b. Encode outside agency (World Education Service) evaluation of international credentials into DARS.

c. Determine credit transfer from private technical colleges to College.

d. Evaluate requests based on CLEP exams.

e. Evaluate AP reports for credit awards to students.

1. Evaluate all transfer credit request to 98% accuracy, corrected to 100%.

2. Determine all credit awards within the semester they arrive.

Communication is verbal and written for the purpose of advising students, faculty, administrators, and classified staff of college policies and transfer articulation process. In addition, verbal and written communication with other educational institutions and accreditation associations is required. This position frequently interacts with Deans and college committees such as the Transfer Curriculum Committee, Curriculum and Academic Standards Committee and others as assigned.

A working knowledge of the MnSCU institutions, the U of M, private colleges, proprietary schools and schools and systems beyond the state of Minnesota is necessary. A knowledge of course disciplines, educational units and educational history is also needed. The competency to perform research in a variety of educational resources is needed to effectively evaluate transfer credits. Knowledge of and the ability to utilize computers is needed: familiarity with the Miami University Degree Audit Reporting System (DARS) and Student Information System. Experience in interpreting and analyzing transfer course equivalents and the transfer course processes, along with knowledge of diploma, certificate and degree requirements is essential. The ability to interpret MnSCU policies as they pertain to the College, and the ability to explain and identify policy to students and staff is obligatory of this position. The capacity to manage time is essential to balance transfer credit deadlines with numerous other duties. Human relations skills are needed since many of the activities involve communicating to students and professional staff at both the College and other educational institutions. This position requires above average analytical and problem solving skills to code the DARS software.

Problem solving must include the ability to differentiate between contrast and comparison. Analysis is needed to assign value to written materials. Analysis and interpretation of degree audit and other information is needed as other professional staff contact this position for advice regarding application of transfer credit policies and procedures. This position must resolve ambiguities with historical course equivalencies and the current catalog by implementing changes to student records and on-line

Reports to the Registrar for informational purposes and approval, verbally and in writing. Responsible for performing duties with little direct supervision within established policies. The freedom to act is imbedded within the policies and procedures of both the college and the system. Institutional integrity requires adherence to standards. However, the inevitable issues associated with unique student needs requires the position holder to be able to recommend possible exceptions to students, staff, immediate supervisor and administration. The position does not create policy, but should recommend potential options. Externally imposed controls are MnSCU policies and College policies, NCA requirements, and union contracts.